CountSure - Expert Accounting Services
Outsourced Accounting & Tax Services for Rental Property Owners
CountSure - Expert Accounting Services
Outsourced Accounting & Tax Services for Rental Property Owners
Comprehensive Accounting, Tax & Financial Advisory for Rental Property Owners
You bought rental property to build wealth – not to spend weekends on spreadsheets and tax forms. Countsure handles your bookkeeping, tax filing, payroll, and financial reporting so you can focus on growing your portfolio. Expert offshore accounting at up to 60% less than a local CPA.
Countsure's Accounting, Tax & Financial Services for Rental Property Owners
From daily bookkeeping to annual tax filing – we cover every financial need your rental business has, all under one roof.
- Property-level income and expense tracking
- Monthly bank reconciliation
- Rent receivables and accounts payable management
- QuickBooks and Xero setup, management, and ongoing support
- Schedule E and Schedule C preparation and filing
- Federal and multi-state income tax returns
- Quarterly estimated tax planning
- Deduction optimization – mortgage interest, repairs, insurance, and more
- Monthly property-level P&L statements
- Cash flow forecasting
- Lender-ready financial packages
- Virtual CFO advisory
- Year-round audit-ready bookkeeping
- IRS audit support and correspondence handling
- SOC 1 & SOC 2 compliance
- US GAAP-compliant statements
- Per-property P&L, balance sheet, and cash flow reports
- Investor-ready performance summaries
- Payroll for property managers and maintenance staff
- W-2 and 1099-NEC filing
- Multi-state payroll tax compliance
- LLC and S-Corp formation in any US state
- EIN application and entity accounting setup
- Compliance support for larger rental operations
- Portfolio valuation for refinancing, sales, and estate planning
- 409A valuation for formally incorporated rental businesses
- IRS-compliant reporting for crypto rent payments
- Fair market value recording and capital gains tracking
Ready to Simplify Your Rental Property Finances?
Who We Serve
We work with all types of rental property owners across the United States – from first-time landlords to experienced investors managing large residential portfolios.
- Single-Family Rental Owners
- Multi-Unit Residential Landlords
- Duplex and Triplex Owners
- Multi-Family Apartment Operators
- Long-Term Rental Property Investors
- Buy-and-Hold Real Estate Investors
- Out-of-State Landlords
- Real Estate LLCs and S-Corps
- Landlords Accepting Crypto Payments
- Landlords with Property Management Staff
- First-Time Rental Property Owners
Why Rental Property Owners Choose Countsure
Rental Property Expertise
We know Schedule E, MACRS depreciation, passive activity loss rules, and multi-state compliance – not as a side specialty, but as our core focus for US rental property owners.
Significant Cost Savings
US CPAs charge $150–$400 per hour. Countsure delivers the same quality at up to 60% less – no local firm overhead, no full-time hire cost.
Property-Level Tracking
We track every dollar at the individual property level so you always know exactly which units are performing and which are costing you more than they should.
Tax Optimization for Landlords
From depreciation and mortgage interest to repairs and management fees – we make sure you claim every deduction you are entitled to, every year.
Proven Track Record
15+ team members. 100+ satisfied clients. 25,000+ monthly transactions. 98% client retention. 10+ years of combined experience.
Software We Use
Property Management Platforms
Accounting Platforms
Proven Results. Trusted by Rental Property Owners Across the USA.
Experienced Team Members
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Does This Sound Familiar?
If you are dealing with any of these, you are in the right place.
- No clear picture of what each property earns after expenses
- Missing thousands in deductions every tax season - depreciation, repairs, insurance
- Chasing late rent with no proper AR system in place
- Vendor invoices and maintenance bills scattered across emails and spreadsheets
- Not sure whether to file Schedule E or Schedule C - and too nervous to guess
- Paying a local CPA $300/hr and still walking away with unanswered questions
- No lender-ready financials to support a refinancing or new acquisition
- Operating across multiple states with no confidence in your filings
- Paying a maintenance worker as a 1099 when the IRS might say otherwise
Need Help with Multi-State Rental Property Tax Filings?
Let our team handle every state return – accurately and on time.
Benefits of Outsourcing Your Rental Property Accounting to Countsure
- Significantly reduce accounting costs
- dramatically reduce time spent on financial admin
- Get monthly P&L and cash flow reports for every property
- Claim every deduction - depreciation, repairs, mortgage interest, and more
- Stay IRS-ready all year - not just at tax time
- File confidently across multiple states
- Scale your accounting as your portfolio grows - no hiring, no overhead
- NDA-protected from day one - complete data confidentiality
The Role of Technology in Rental Property Accounting
AI-Powered Portfolio Analytics
We use AI-assisted tools to track performance trends, flag unusual expenses, and surface opportunities to cut costs or optimize rent - giving you insights that go beyond a standard monthly report.
Integrated Property Management Accounting
We connect directly with platforms like AppFolio, Buildium, and Rent Manager - syncing tenant data, rent collection, and expense allocation automatically into your accounting system.
Automated Expense Categorization
Every maintenance bill, utility payment, and contractor invoice is automatically categorized by property - eliminating manual entry and keeping your deductions audit-ready all year.
Cloud-Based Financial Access
Through QuickBooks Online and Xero, you can access your full rental financials - P&L, cash flow, outstanding rent - from anywhere, on any device, at any time.
Our Process
How We Work with Rental Property Owners
01
Discovery & Assessment
We start by understanding your portfolio - number of properties, states, current accounting setup, tax history, and any specific challenges you are facing.
02
Customized Setup
We configure property-level accounts, set up depreciation schedules, integrate with your property management software, and establish payroll or entity structure if needed.
03
Seamless Transition
We handle the full handover - migrating historical data, cleaning up prior-year books, and ensuring zero disruption to your day-to-day operations.
04
Ongoing Excellence
You receive daily transaction processing, weekly cash flow snapshots, monthly P&L reports, quarterly tax planning reviews, and annual tax filing - with a dedicated contact available whenever you need them.
Managing It Yourself vs Outsourcing to Countsure
| Managing It Yourself | Outsourcing to Countsure |
|---|---|
| 8–12 hours per month on bookkeeping and reconciliation | Zero hours of your time on financial admin |
| High risk of missed deductions and IRS errors | Every deduction identified and filed correctly |
| No monthly financial visibility | Monthly reports delivered automatically |
| $150–$400/hr local CPA fees for annual tax prep only | Up to 60% less than a US-based CPA |
| Gets harder with every new property you add | Scales with your portfolio - no extra effort on your end |
Hire a Dedicated Accounting Staff Member for Your Rental Business
Prefer to stay in control but need someone reliable to handle the day-to-day? Our dedicated staff model gives you a qualified offshore specialist – at a fraction of US hiring costs, with no recruitment overhead.
Available Roles:
Every staff member works under a strict NDA and integrates directly into your existing workflow.
Experience the Difference - Get Started With a Dedicated Expert Today
Frequently Asked Questions
We calculate MACRS depreciation using the 27.5-year straight-line method, separate land from building value, track improvements individually, and apply bonus depreciation where eligible. Depreciation schedules are maintained from year one and updated whenever new improvements are made.
Yes. We prepare and file Schedule E for all your rental properties, ensuring every eligible deduction is correctly documented. If your rental activity qualifies as an active business, we evaluate whether Schedule C applies to your situation.
Yes. We handle the complete LLC formation process – state filing, EIN application, registered agent coordination, and entity accounting setup. We also manage ongoing accounting and tax filing for the LLC once it is formed.
Mortgage interest, property taxes, insurance, repairs and maintenance, property management fees, depreciation, professional fees, advertising costs, and travel expenses related to your rental activity – among others.
Yes. We file state income tax returns in every state where you own rental property – meeting each state’s specific requirements and deadlines.
Yes. Every engagement starts with a signed NDA. We use encrypted file transfers, strict internal access controls, and maintain SOC 1 and SOC 2 compliance standards.
We process payroll, handle all federal and state tax withholding, file quarterly Form 941 returns, and prepare W-2 and 1099-NEC forms by IRS deadlines. We also review worker classification to eliminate misclassification risk.
Yes. We record crypto rent at fair market value on the date of receipt, track cost basis for capital gains, prepare Form 8949 for disposals, and reconcile everything with your rental income ledger.
Ready to Maximize Your Rental Portfolio's Financial Performance?
Stop overpaying a local CPA – and stop managing your rental finances alone. Countsure gives you a complete outsourced accounting solution that is accurate, IRS-compliant, and up to 60% more affordable. Contact us today for a free consultation.
About CountSure
Countsure is a leading offshore accounting firm serving Airbnb hosts and short-term rental operators across the United States. We specialize in 1099-K reconciliation, Schedule E and Schedule C filing, occupancy tax compliance, multi-state returns, payroll, LLC formation, and crypto accounting – combining deep short-term rental expertise with cost-effective offshore delivery.
- Service Areas: Nationwide across the United States
