CountSure - Expert Accounting Services
Outsourced Accounting & Tax Services for Airbnb Hosts
CountSure - Expert Accounting Services
Outsourced Accounting & Tax Services for Airbnb Hosts
Comprehensive Accounting, Tax & Financial Advisory for Airbnb Hosts
You started hosting on Airbnb to earn income – not to spend hours reconciling payouts, tracking occupancy taxes, and figuring out what to do with a 1099-K. Countsure handles your bookkeeping, tax filing, and financial reporting so you can focus on delivering great guest experiences. Expert offshore accounting at up to 60% less than a local CPA.
Countsure's Accounting, Tax & Financial Services for Airbnb Hosts
From reconciling Airbnb payouts to filing your annual tax return – we cover every financial need your short-term rental business has, all under one roof.
- Airbnb payout reconciliation – gross income vs net deposit tracking
- Listing-level income and expense tracking
- Monthly bank and platform fee reconciliation
- Cleaning fee, supply, and maintenance expense categorization
- QuickBooks and Xero setup, management, and ongoing support
- Schedule E and Schedule C preparation and filing
- 1099-K income reconciliation and reporting
- Federal and multi-state income tax returns
- Depreciation calculations – furniture, appliances, and property improvements
- Occupancy and lodging tax tracking and compliance
- Quarterly estimated tax planning
- Deduction optimization – platform fees, cleaning, supplies, mortgage interest, and more
- Monthly listing-level P&L statements
- Seasonal cash flow forecasting
- Lender-ready financial packages
- Virtual CFO advisory
- Year-round audit-ready bookkeeping
- IRS audit support and correspondence handling
- SOC 1 & SOC 2 compliance
- US GAAP-compliant statements
- Per-listing P&L, balance sheet, and cash flow reports
- Investor-ready performance summaries
- Payroll for cleaning staff, co-hosts, and property managers
- W-2 and 1099-NEC filing
- Multi-state payroll tax compliance
- LLC and S-Corp formation in any US state
- EIN application and entity accounting setup
- Compliance support for hosts managing multiple listings at scale
- Short-term rental property valuation for refinancing, sales, and estate planning
- 409A valuation for formally incorporated Airbnb businesses
- IRS-compliant reporting for hosts accepting crypto payments
- Fair market value recording and capital gains tracking
Ready to Simplify Your Airbnb Finances?
Who We Serve
We work with all types of Airbnb hosts and short-term rental operators across the United States – from first-time hosts with a single listing to experienced operators managing multi-property portfolios.
- Single-Listing Airbnb Hosts
- Multi-Property Short-Term Rental Operators
- VRBO and Vacation Rental Hosts
- Hosts with Cleaning Staff or Property Managers on Payroll
- Full-Time Short-Term Rental Investors
- Part-Time Hosts Renting a Spare Room or Second Home
- First-Time Airbnb Hosts
- Airbnb Co-Hosts Managing Properties for Others
- Hosts Operating Under an LLC or S-Corp
- Out-of-State Short-Term Rental Owners
- Hosts Accepting Crypto Payments
Why Airbnb Hosts Choose Countsure
Airbnb-Specific Accounting Expertise
We know 1099-K reconciliation, the 14-day rule, Schedule E vs Schedule C, occupancy tax obligations, and platform fee deductions – not as a side specialty, but as our core focus for US Airbnb hosts and short-term rental operators.
Significant Cost Savings
US CPAs charge $150-$400 per hour. Countsure delivers the same quality at up to 60% less – no local firm overhead, no full-time hire cost.
Listing-Level Financial Tracking
We track every dollar at the individual listing level so you always know exactly which properties are generating the strongest returns and which are costing you more than they should.
Tax Optimization Built for Hosts
From platform fees and cleaning costs to depreciation and mortgage interest – we make sure you claim every deduction available to Airbnb hosts under the US tax code, every year.
Proven Track Record
15+ team members. 100+ satisfied clients. 25,000+ monthly transactions. 98% client retention. 10+ years of combined experience.
Software We Use
Short-Term Rental Platforms
Accounting Platforms
Proven Results. Trusted by the Industry.
Experienced Team Members
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Transactions Managed Monthly
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Client Retention Rate
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Does This Sound Familiar?
If you are dealing with any of these, you are in the right place.
- Your Airbnb payouts show the net deposit but you are unsure what gross income to report to the IRS
- You received a 1099-K from Airbnb and have no idea what to do with it at tax time
- You are not sure whether your income belongs on Schedule E or Schedule C
- You are missing deductions every tax season - cleaning fees, supplies, platform fees, furniture depreciation
- Occupancy and lodging tax requirements vary by city and you have no system to track them
- Income fluctuates heavily by season and you have no cash flow visibility between peak periods
- You manage multiple listings but have no clear picture of which properties are actually profitable
- You pay a cleaner or co-host regularly but have no formal payroll or 1099 system in place
- You paid a local CPA who had never filed a return for an Airbnb host before
Need Help Filing Taxes on Your Airbnb Income?
Let our team handle your 1099-K reconciliation, Schedule E filing, and occupancy tax compliance – accurately and on time.
Benefits of Outsourcing Your Airbnb Accounting to Countsure
- Cut accounting costs by up to 60% vs a US-based CPA
- Free up your time - zero hours spent on financial admin
- Get monthly P&L and cash flow reports for every listing
- Never miss a deduction - platform fees, cleaning, supplies, and depreciation
- Stay on top of occupancy and lodging tax in every city you operate
- Reconcile your 1099-K correctly and avoid IRS underreporting flags
- File confidently across multiple states
- NDA-protected from day one - complete data confidentiality
The Role of Technology in Airbnb Accounting
AI-Powered Listing Analytics
We use AI-assisted tools to track income and expense trends across all your listings - flagging seasonal dips, unusual cost spikes, and opportunities to improve profitability per listing.
Integrated Short-Term Rental Platform Accounting
We connect directly with Airbnb, VRBO, Guesty, and Hostfully - automatically syncing payout data, platform fees, and reservation details into your accounting system every month.
Automated Expense Categorization
Every cleaning cost, supply purchase, and platform fee is automatically categorized by listing - eliminating manual entry and keeping your deductions organized and audit-ready all year.
Cloud-Based Financial Access
Through QuickBooks Online and Xero, you can access your full Airbnb financial revenue by listing, expenses, cash flow, and tax obligations - from anywhere, on any device, at any time.
Our Process
How We Work with Airbnb Hosts
01
Discovery & Assessment
We start by understanding your hosting setup - number of listings, platforms used, states of operation, current accounting setup, tax filing history, and any specific challenges you are facing.
02
Customized Setup
We configure listing-level accounts, set up depreciation schedules for furnishings and improvements, integrate with your short-term rental platforms, and establish payroll or entity structure if needed.
03
Seamless Transition
We handle the full handover - connecting your platforms, importing historical payout data, cleaning up prior-year books, and ensuring zero disruption to your day-to-day hosting operations.
04
Ongoing Excellence
You receive daily transaction processing, monthly listing-level P&L reports, occupancy tax tracking, quarterly tax planning reviews, and annual tax filing - with a dedicated contact available whenever you need them.
Managing It Yourself vs Outsourcing to Countsure
| Managing It Yourself | Outsourcing to Countsure |
|---|---|
| Hours spent manually reconciling Airbnb payouts against actual gross income | Zero hours spent on financial admin each month |
| Risk of Schedule E vs Schedule C misclassification and unnecessary self-employment tax | Correct Schedule E or Schedule C classification from day one |
| No system to track occupancy and lodging tax obligations across cities | Occupancy and lodging tax tracked and filed across every city you operate |
| Missing deductions on cleaning fees, platform charges, furniture depreciation, and supplies | Every deduction identified and filed correctly |
| Local CPA fees of $150-$400 per hour from someone unfamiliar with Airbnb tax rules | Up to 60% less than a US-based CPA and NDA-protected US GAAP-compliant |
| Gets harder with every new listing you add | Scales with your portfolio - add listings without adding any admin burden |
Hire a Dedicated Accounting Staff Member for Your Airbnb Business
Prefer to stay hands-on but need a qualified professional to handle the day-to-day? Our dedicated staff model gives you a trained offshore specialist – at a fraction of US hiring costs, with no recruitment overhead.
Available Roles:
Every staff member works under a strict NDA and integrates directly into your existing workflow.
Experience the Difference - Get Started With a Dedicated Expert Today
Frequently Asked Questions
The 14-day rule (IRC Section 280A) applies when you rent your property for 14 days (about 2 weeks) or fewer per year AND use it personally for more than 14 days (or 10% of rental days, whichever is greater). If both conditions are met, the property is treated as a personal residence, and rental deductions are limited. However, all rental income is taxable if the property is held for profit.
Most Airbnb hosts file on Schedule E, which treats rental income as passive. Schedule C applies when you provide substantial services to guests – such as daily cleaning or meals – making the activity more like a hotel business and subject to self-employment tax. We evaluate your specific situation and file on the correct form.
Airbnb issues a 1099-K showing your gross income before platform fees – which is different from the net deposits in your bank account. We reconcile your 1099-K against actual gross income, deduct eligible platform fees, and ensure the correct amount is reported on your return.
Platform fees, cleaning fees, supplies, furniture and appliance depreciation, repairs and maintenance, mortgage interest, property taxes, insurance, utilities, internet, professional fees, and advertising costs – among others.
Many cities and counties require hosts to collect and remit local occupancy or lodging taxes. Airbnb handles this automatically in some jurisdictions but not all. We track your obligations across every city you operate in and ensure you are fully compliant.
Yes. We file state income tax returns in every state where your listings operate – meeting each state’s specific requirements and deadlines.
Yes. We handle the complete LLC formation – state filing, EIN application, registered agent coordination, and listing-level accounting setup. We also manage ongoing accounting and tax filing for the LLC from day one.
Every engagement starts with a signed NDA. We use encrypted file transfers, strict internal access controls, and maintain SOC 1 and SOC 2 compliance standards.
We process payroll, handle all federal and state tax withholding, file quarterly Form 941 returns, and prepare W-2 and 1099-NEC forms by IRS deadlines. We also review worker classification to ensure cleaning staff and co-hosts are correctly designated under IRS guidelines.
Yes. We record each crypto payment at the correct USD fair market value on the date of receipt, track cost basis for capital gains, prepare Form 8949 for disposals, and reconcile all crypto transactions with your full hosting income ledger.
Ready to Maximize Your Airbnb Business's Financial Performance?
Stop managing your hosting finances alone – and stop overpaying a CPA who has never filed for an Airbnb host. Countsure gives you a complete outsourced accounting solution that is accurate, IRS-compliant, and up to 60% more affordable. Contact us today for a free consultation.
About CountSure
Countsure is a leading offshore accounting firm serving Airbnb hosts and short-term rental operators across the United States. We specialize in 1099-K reconciliation, Schedule E and Schedule C filing, occupancy tax compliance, multi-state returns, payroll, LLC formation, and crypto accounting – combining deep short-term rental expertise with cost-effective offshore delivery.
- Service Areas: Nationwide across the United States
