Your Trust, Our Priority
Protecting Your Financial Data with Advanced Level Security Standards
When you outsource your accounting operations offshore, data security isn’t just a feature it’s the foundation of our partnership. At Countsure, we understand that you’re entrusting us with your clients’ most sensitive financial information. That’s why we’ve built our entire infrastructure around one non-negotiable principle: your data security is our highest responsibility.
As an offshore CPA firm serving US-based accounting practices and businesses, we recognize the unique security concerns that come with cross-border data handling. We don’t take this responsibility lightly. Every system, every protocol, and every team member at Countsure operates under strict security standards designed to protect your data as rigorously as you would yourself if not more so.
Our Multi-Layered Security Framework
Digital Infrastructure Security
Secure Cloud Architecture
We utilize enterprise-grade cloud infrastructure with end-to-end encryption, ensuring your data is protected both in transit and at rest. All data transfers occur through secure, encrypted channels using SSL/TLS protocols with minimum 256-bit encryption the same standard used by financial institutions worldwide.
Network Security & Firewalls
Our networks are protected by advanced firewall systems and intrusion detection software that monitor and block unauthorized access attempts 24/7. We maintain strict IP whitelisting protocols, ensuring only authorized devices can access client data.
Multi-Factor Authentication (MFA)
Every team member accessing client information must pass through multi-factor authentication. This additional security layer ensures that even if login credentials were compromised, unauthorized access would still be prevented.
Virtual Private Network (VPN)
All remote connections to our systems occur through dedicated VPNs, creating secure tunnels that prevent data interception and ensure complete privacy during transmission.
Digital Infrastructure Security
Controlled Access Facilities
Our office in Ahmedabad feature restricted-access work environments with biometric entry systems. Only authorized personnel can enter designated secure zones where client data is processed.
No Data Storage on Local Devices
We operate under a strict zero-download policy. Client files are never stored on local computers or removable devices. All work is performed within secure cloud environments or virtual desktops, eliminating the risk of data theft through lost or stolen devices.
Surveillance & Monitoring
Our facilities are equipped with 24/7 CCTV surveillance, and all workstations are monitored to ensure compliance with security protocols. Regular audits verify that no unauthorized photography or data extraction occurs.
Clean Desk Policy
Physical documents are prohibited in work areas. All information remains digital and encrypted, with printouts strictly forbidden unless absolutely necessary and immediately destroyed after use.
Compliance & Legal Protections
Comprehensive NDAs
Every Countsure team member signs detailed Non-Disclosure Agreements before accessing any client information. These legally binding contracts extend beyond employment and carry severe penalties for violations.
Client-Specific Data Access Agreements
We execute formal Data Processing Agreements with each client, clearly defining how your data will be handled, stored, and protected throughout our engagement.
People Security: Your Data's Human Shield
Our team members undergo thorough background verification before joining Countsure. We verify educational credentials, employment history, and conduct character reference checks to ensure we’re bringing trustworthy professionals into our organization.
Every team member completes mandatory security awareness training covering:
- Data handling best practices
- Phishing and social engineering prevention
- Password security and access management
- Incident reporting procedures
- Client confidentiality obligations
Not everyone at Countsure can access everything. We implement strict role-based permissions, ensuring team members only access the specific client data necessary for their assigned tasks nothing more.
All user activities within our systems are logged and regularly reviewed. This creates complete accountability and allows us to detect any unusual access patterns immediately.
Data Lifecycle Management
Secure Data Transmission
When you share files with us, they travel through encrypted portals or secure file-sharing platforms like ShareFile, SmartVault, or client-specified systems. We never accept sensitive data via unsecured email.
Regular Backups & Disaster Recovery
Your data is backed up daily across multiple secure locations with encrypted redundancy. Our disaster recovery protocols ensure business continuity even in worst-case scenarios, with recovery time objectives designed to minimize any disruption.
Secure Data Deletion
When an engagement ends or data retention periods expire, we follow secure deletion protocols that render information completely unrecoverable, complying with your data retention policies.
Your Control, Your Visibility
- Who on our team accesses your data
- When and how data can be accessed
- Data retention and deletion schedules
- Security audit reports upon request
